10 Best Document Management Systems in 2026 for Enterprise and Mid-Market Teams

Best for Dynamics 365, SAP, Infor or IFS environments where documents are generated from operational ERP data and must be created, distributed, archived and governed as part of business workflows.

Lasernet is an end-to-end document management platform that allows users to generate, design, distribute, archive and retrieve documents and customer communications.

Unlike collaboration or ECM platforms, which manage documents once they’ve been created, Lasernet turns ERP data into finished documents. It connects directly to ERP systems including Microsoft Dynamics 365, SAP, Infor and IFS, as well as core banking platforms such as Temenos, Thought Machine, Mambu, SaaScada and Tuum. Lasernet can be deployed via private cloud, on-premises, hybrid or as a SaaS solution using Lasernet cloud.

Lasernet produces documents from ERP data, including invoices, statements, purchase orders and shipping labels. Documents can be delivered by print, email and XML, and Lasernet supports e-invoicing formats such as PEPPOL BIS, UBL, XRechnung and more. With its intuitive, low-code drag-and-drop interface, Lasernet allows non-technical users to design, manage and distribute documents easily.

However, Lasernet is designed around documents generated from ERP and core banking systems. If your main requirement is collaborative editing of documents, you may want to consider a cloud content collaboration tool instead.

Best for Microsoft-centric organizations needing document libraries, permissions, versioning, governance and broad collaboration.

Microsoft SharePoint is a cloud-based document management and collaboration platform built into the Microsoft 365 ecosystem. Depending on how it's set up, it sits somewhere between collaboration-first tools and full ECM, combining structured document libraries with strong collaboration capabilities. SharePoint can be deployed in the cloud or on-premises.

The platform works natively with Microsoft products such as Word, Excel, PowerPoint, Teams and OneDrive. Teams can co-edit files, track versions and manage document access from the tools they already use in the Microsoft product suite. It also offers enterprise-grade security in the form of granular permission controls, encryption and multi-factor authentication.

However, SharePoint relies on Microsoft Purview for advanced lifecycle controls, such as retention labels and records management. Highly regulated organizations should plan to set up and manage Purview alongside SharePoint.

Best for organizations that want documents organized and retrieved by metadata and context rather than folder location.

M-Files is an AI-driven, metadata-centric intelligent information and document management software platform that organizes documents by what they are rather than where they’re stored. As a purpose-built DMS, it adds structure and lifecycle control that general file storage platforms typically don’t provide. It runs inside Microsoft 365 and integrates with Salesforce, SAP, Google Workspace and Adobe Acrobat Sign. M-Files can be deployed in the cloud, on-premises or as a hybrid solution.

Because documents are classified by metadata, the same file can be found through any client, project or process it relates to. Its AI agents automate document tasks such as metadata tagging, routing, contract review and quality records. Each agent logs the reasoning behind changes for traceability. Security, permissions, retention and audit controls are built in and applied throughout the document lifecycle.

However, organizing by metadata is a different way of working for teams used to folders. As a result, organizations should plan plenty of time for setup and user adoption.

Best for document capture, indexing and workflow automation across finance and operational processes.

DocuWare is a document management and workflow automation platform that helps teams digitize and automate processes such as invoice approvals and employee onboarding. Its focus is on documents coming into the business and the approval workflows around them. The platform is available in the cloud, on-premises or as a hybrid setup, and connects to popular business systems such as Microsoft Dynamics, SAP, Sage and QuickBooks.

DocuWare is ideal for organizations that need to capture and process documents quickly. Automatic indexing, workflow management and electronic forms are included in DocuWare Cloud, meaning teams can start automating approvals and routing straight away. For more complex document capture, DocuWare Intelligent Document Processing (IDP) uses AI-powered OCR and handwritten text recognition (HTR) to automatically read printed and handwritten text, including low-quality scans.

However, DocuWare is designed to capture and process documents – it isn’t a document generation platform. Organizations that also need to generate high volumes of outgoing documents using ERP data may be better suited to an ERP-integrated platform.

Best for large enterprises with complex content lifecycle, governance and records-management requirements.

OpenText is an enterprise content management provider whose platforms embed documents into the business applications used by teams, including SAP, Salesforce and Microsoft 365. As a full ECM suite, it offers more capabilities than document collaboration platforms or purpose-built DMS tools. OpenText Content Management can be deployed on-premises, in a private cloud or as a managed service, and Core Content Management is available for public cloud.

OpenText has a close partnership with SAP and is the ERP provider’s largest Solution Extension (SOLEX) partner. Its integrations embed content directly into SAP business processes, within the SAP user interface. This covers SAP S/4HANA Cloud, SAP ERP and SAP SuccessFactors. Beyond SAP, the platforms are built for high volumes and strict governance, with records lifecycle control and retention policies.

However, OpenText offers a portfolio of enterprise content and document management platforms, each designed for different deployment and scale requirements. As a result, organizations should define their requirements in detail before selecting a platform.

Best for organizations combining document management with workflow and process automation.

Laserfiche is an intelligent content management and business process automation platform. It pairs the records management capabilities of an ECM platform with the automation tools of a workflow automation platform, making it a good fit for organizations requiring high levels of document control and process efficiency. The platform is available as a cloud service or a self-hosted deployment, and it integrates with business software such as Microsoft 365, Salesforce, Docusign and Esri.

Laserfiche has strong records management capabilities, and the platform’s self-hosted record controls are certified to the US Department of Defense’s records management standard (DoD 5015.2). Teams can set automated retention schedules, manage granular access controls and support timely disposition.

Laserfiche’s records management features need to be carefully configured, and organizations should allow ample time to map their file plan and retention rules during the implementation process.

Best for secure cloud file sharing, collaboration and external content access in distributed organizations.

Box is an AI-powered cloud content management platform that allows organizations to store, share and edit files in a centralized location. Box has added governance, records management and document generation features to its platform, so it now overlaps with ECM in some areas. The platform integrates with business systems such as Microsoft 365, Oracle NetSuite, Salesforce and Slack.

Box’s main strength is secure collaboration. Teams can share and work on files with colleagues, clients and partners while classification-based threat detection, retention policies and encryption protect sensitive content.

Box AI and AI agents extract insights and structured data from documents, while Box Automate, Forms, Doc Gen and Box Sign allow teams to build workflows, generate documents and collect signatures inside the platform.

However, Box is cloud-only. Organizations with strict data residency requirements should confirm whether Box Zones, which offers content storage in various regions, covers the locations they require.

Best for organizations prioritizing cloud collaboration with stronger governance, security and compliance controls.

Egnyte is a cloud-based content collaboration, security and governance platform. It belongs to the collaboration-first category, but places more emphasis on governance and compliance than many other file-sharing tools. The platform integrates with Microsoft 365, Google Workspace, Salesforce and industry-specific platforms like Autodesk Forma for architecture and engineering, Orion for financial services, and ChemAxon for life sciences. Egnyte offers three deployment options: pure cloud, hybrid and local caching.

Egnyte helps teams share and co-edit documents, automate workflows and work with complex and very large files even from low-bandwidth areas. Its AI assistant and search capabilities allow users to find content quickly, get document summaries and build workflow templates.

However, Egnyte’s main focus is file collaboration and governance. Organizations looking to automate complex, ERP-driven document workflows may need to use it alongside a dedicated document generation and workflow tool.

Best for client-facing and document-heavy teams that need structured filing, sharing, approvals and workflow automation.

Revver is a cloud-based document management system and workflow automation platform. It sits within the purpose-built DMS category and connects to business software, including Microsoft OneDrive, Google Drive, Docusign and Salesforce, through pre-built connectors and an open API.

Revver’s main capabilities include AI and intelligent document processing (IDP) to identify and extract metadata from incoming documents to make them easily searchable. The platform’s no-code workflow builder routes documents, updates metadata and sets deadlines, and integrated eSignature means documents can be signed off without relying on external integrations.

However, Revver is primarily designed for managing and automating documents. Organizations that need to generate high-volume documents from ERP data, such as invoices, statements or e-invoices, may decide to opt for an ERP-integrated platform with document generation capabilities.

Best for organizations already using Google Workspace that prioritize real-time collaboration and file sharing.

Google Drive is the cloud storage and file-sharing service built into Google Workspace, which includes Gmail, Meet, Calendar, Docs, Sheets, Slides and more. Many organizations use it as their main document store, but as a collaboration-first tool, it works very differently from a dedicated DMS. Drive is cloud-based and admins can allow third-party apps to connect to Drive files.

Drive is designed for teams that work on documents together. Real-time co-editing allows multiple people to work on the same document at once, and shared drives give teams a location where files are owned by teams rather than one individual. Enterprise editions give admins enhanced security with data loss prevention (DLP) and granular access controls based on user attributes.

However, Google Drive’s governance capabilities are more limited than those of a dedicated DMS or ECM platform.

The best document management for software depends on your needs. For example, Lasernet is best for ERP-generated document generation, distribution, archiving and retrieval, SharePoint for Microsoft-centric collaboration, OpenText for complex enterprise records management. Choose which best for you based on your ERP integration, workflow, governance and deployment requirements. 

 A document management system (DMS) helps organizations create, store, control, organize and centralize electronic documents, while enterprise content management (ECM) is the capture, storage, governance and delivery of business documents and unstructured content across the full lifecycle in a single framework.

 Start with how well the DMS connects to your ERP (Microsoft Dynamics 365, SAP, etc.) and other business systems (Salesforce, Google Workspace, Slack, etc.), since that’s where the data behind most enterprise documents is located. Then assess workflow automation, search and retrieval, and governance features. Finally, decide on the best deployment model for your IT environment.

 SharePoint can be used as a DMS, and it works well for collaboration and simple document storage. However, as processes get more complex, organizations often opt for custom development or best-of-breed tools to manage aspects of the document lifecycle, including document generation, governance and compliance.

Google Drive is a cloud storage and file-sharing platform, not a purpose-built DMS. The platform is designed for sharing files across teams, but it doesn’t include the document generation, lifecycle management and compliance features of a dedicated DMS. Google Vault provides access to retention rules and legal hold capabilities, but highly regulated organizations tend to rely on DMS platforms instead.

 SharePoint can be used as a DMS, and it works well for collaboration and simple document storage. However, as processes get more complex, organizations often opt for custom development or best-of-breed tools to manage aspects of the document lifecycle, including document generation, governance and compliance.