Capturing Scanned, Emailed and Digital Documents into a Searchable Archive

Not every business document is generated by an ERP. Scans, email attachments and files received through digital channels also need to be captured, classified and made available alongside system-generated records.

The Challenge: Incoming Files Become Disconnected

When incoming documents remain in inboxes, scan folders or local drives, staff cannot reliably find them from the customer, supplier or transaction they relate to. Manual filing adds delay and creates inconsistent indexing.

The Lasernet Approach: Capture and Index from Any Source

Lasernet Keep can ingest scanned, emailed and digital documents and tag them with metadata for accurate classification. Once archived, the files can be retrieved through the archive interface, connected business systems or APIs, giving users one controlled place to work from.

Why It Matters

The benefits are clear:

• Coverage: system-generated and externally received documents can be managed together
• Search: metadata makes incoming files easy to retrieve by business context
• Control: central capture reduces reliance on personal inboxes and local folders
  
  

Bring Incoming Documents into the Same Process

A consistent capture workflow ensures that documents arriving from outside core systems become governed records rather than isolated attachments.

Want to see what Lasernet can do for you? Fill out the form below to learn more or book a demo.